Prob N Tech
Proposal · Client Acquisition System

Every lead gets an answer, a call and a prepared meeting.

We build one connected system for you. Your ads bring people in. Your website and AI assistant talk to them. Your AI voice agent calls them. Your CRM keeps everything. Before each meeting, you get a short brief on the person you are about to meet. No lead goes cold while you are busy.

Prepared by
Prob N Tech
Package
Client Acquisition System
Setup
$3,000 one time
Running it
$900 per month
Date
October 2026
AdWebsiteAI chatFormCRMVoice callNotesBrief

One lead, from the ad to your meeting, with no one on your team chasing it. Watch it or .

Why this matters

Most businesses do not run out of leads. They lose them.

A person clicks your ad on a busy day. Three things usually go wrong after that.

Nobody answers in time

They have a question at 10 PM. Nobody replies until the next day. By then they have asked someone else.

→ Your AI assistant replies in seconds, day and night.

Nobody calls them back

They fill in a form. The form sits in an inbox. Their interest goes down every hour.

→ Your AI voice agent calls them within minutes.

The meeting starts cold

You join the call and ask questions they already answered. It feels like starting again.

→ A meeting brief is ready before you join.
How it works

Follow one lead from the ad to your meeting.

Press play, or click any step. This is an example. The business and the person are made up, so you can see each part of the system at work.

N
Northline Commercial CleaningSponsored
▶ 0:14
Your clinic.
Spotless by 7 AM.
Free cleaning planBook a call
northlinecleaning.com

Commercial cleaning you never have to chase.

After-hours cleaning for clinics and offices. Same team every night.

Get a free plan
Got a question? Talk to me 👋
Northline assistantReplies in seconds
Hi! I can answer questions about our cleaning, or book you a quick call. What do you need?
Book a 15-minute callTakes 30 seconds
Book my call
✓ Booked for Thursday, 3:00 PM
your CRM · Pipeline
CRMDashboardPipelineContactsCallsMeetingsChatbot
New lead
Daniel ReyesHarbor Point Dental
Facebook adChat
Maria LopezLopez Law
Call done
Tom BeckerBecker Auto
Meeting booked
Aisha KhanBrightway Clinic
Lee ParkPark Dental
Won
Sam OrtizOrtiz Group
New lead from website chat
Voice agent: calling Daniel…
DR
Daniel Reyes
Harbor Point Dental
00:00
AI voice agent · live
Live transcript
Agent · Ava
Daniel
Agent · Ava
Daniel
Agent · Ava
your CRM · Contacts · Daniel Reyes
Contact
NameDaniel Reyes
CompanyHarbor Point Dental
SourceFacebook ad → chat
Sites6 clinics
Main problemMissed nights
Decides withCFO
StatusWarm
Activity
✓
Chat on website5 messages · asked about 6 clinics
✓
Call bookedThu 3:00 PM
✓
AI call · 3 min 12 sFull transcript saved
✓
Meeting brief requestedResearch starts now
Meeting brief · Daniel Reyes
Thu 3:00 PM
Who you are meeting
  • Operations lead, Harbor Point Dental
  • 6 clinics, one city
  • Price must be shown to the CFO
What they want
  • Nightly cleaning that never misses
  • One team per site
  • A clear price per clinic
What our research found
  • Their website lists 6 clinics and opening hours from 7 AM
  • They have a job post open for a facilities role
Suggested talking points
  • Open with the two missed nights. Ask what it cost them.
  • Offer a 30-day trial at one clinic first
  • Send a one-page price sheet the CFO can read in 2 minutes
● Warm leadBuilt from: chat, form, call transcript, public web pages
Example

What we build for you

Seven parts. One system. We set up all of it.

You do not need to know how any of this works inside. Here is what each part is, in plain words, and what you get.

Facebook and Instagram setup

We set up your pages and your ad account properly, so ads can run and every lead is tracked.

  • Facebook page and Instagram page cleaned up
  • Ads Manager and business account set up
  • Tracking, so you see which ad brought which lead

Ad videos and reels

People stop scrolling for video. We make the creatives your ads run on.

  • Edited reels from videos you already have
  • New AI-made videos, including 3D product and service scenes
  • Each ad ends with one clear button: book a call

Your website

A fast, clean website built to turn a visitor into a booked call.

  • Clear pages for your services
  • Works well on phones, where most ad clicks happen
  • The AI assistant built in on every page

AI chat assistant

A sales assistant on your website that never sleeps. It knows your business because we give it your facts.

  • Answers from a knowledge base you control and can edit
  • Knows what to answer and what to pass to a human
  • Guides people to the booking form

CRM: your lead headquarters

One place where every lead lives: where they came from, what they said, and what happens next.

  • New lead appears the moment a form is sent
  • Pipeline board from new lead to won
  • Chats, calls and notes on each person's record

AI voice agent

When a new lead arrives, the voice agent calls them. It confirms the booking and warms them up.

  • Calls within minutes of the booking
  • Answers questions and asks what they really need
  • Saves the full call transcript and notes in the CRM

Meeting-prep agent, inside the CRM

Before each meeting, this agent reads everything the lead told you in the chat, the form and the call. Then it looks up their company on the public web. It writes you a one-page brief: who they are, what they want, and what to say. You spend two minutes reading it and walk in ready.

How we work with you

The steps from "yes" to your first warm lead.

We build in this order so each part is tested before the next one depends on it. We test the full journey with a test lead before any money goes into ads.

  1. Kick-off call

    We learn your business, your best customers and your offer. You give us access to your pages and accounts.

    You + us · one call

  2. Website and AI assistant

    We build the website and fill the assistant's knowledge base with your facts. You check the answers.

    Us · you review

  3. CRM, voice agent and meeting brief

    We connect the form to the CRM, set up the voice agent's script, and switch on the meeting brief.

    Us · you review the script

  4. Ad creatives and Meta setup

    We make the videos and reels and set up your Facebook, Instagram and Ads Manager.

    Us · you approve each ad

  5. Full test with a test lead

    We run one fake lead through every step: ad, chat, form, CRM, call, brief. We fix anything that is not right.

    Us · you see the result

  6. Go live

    Ads go on. Real leads start to arrive. You get a short training on the CRM.

    You + us

  7. Every month after

    We watch the numbers, improve the ads and the assistant, and keep the system running.

    Us · monthly check-in
How we measure success

Every month, you see the same simple numbers.

These are what we track and aim for, not promises. Your monthly report shows each one.

What we trackOur goal
New leadsCounted for each ad, so you see which ad works
Reply timeThe chat answers in seconds. The voice agent calls within minutes of the form.
Booked callsEvery booking counted, with where it came from
Cost per booked callYour ad spend divided by your booked calls, every month
Meeting briefsOne brief ready before every booked call
The real thing

Parts of this system already run on our own website.

Our AI assistant, Probi, answers visitors on probntech.com today. Its form sends every lead into our CRM. Your version gets your name, your colours and your facts.

Probi, the AI assistant, answering on probntech.com
The AI assistant, liveProbi answers visitors on probntech.com from our own knowledge base.
The booking form inside the Probi chat
The form inside the chatName, email, phone, company, website and what they need. It goes straight to the CRM.
probntech.com home page
The websiteFast, clear and built around one action: talk to us.
Results from our ad work

We have run ads that bring in leads.

These are published results from single client projects. Every business is different, so we do not promise these exact numbers. They show what good ads plus fast follow-up can do.

$20 → $2Cost per lead, US luxury real estate
+145%Orders in 60 days on the same budget, fashion brand
2,900+Leads from $535 of ad spend, travel company
Price

One package. Two simple numbers.

A one-time fee to build everything. Then a monthly fee to run it and keep improving it.

Setup · one time
$3,000
  • Facebook, Instagram and Ads Manager setup
  • First set of ad videos and reels
  • Your website
  • AI chat assistant with your knowledge base
  • CRM set up for your business
  • AI voice agent with your call script
  • Meeting-prep agent inside the CRM
  • Full end-to-end test and CRM training
Running it · monthly
$900/ month
  • We run and improve your ads
  • Fresh ad creatives
  • Hosting for the website, CRM and AI agents
  • Updates to the assistant's knowledge base
  • Voice agent and meeting briefs kept running
  • Monthly report and check-in call
  • Support when something needs a fix

Your ad budget is separate. You pay Facebook and Instagram directly for the ads. You decide how much. We help you pick a starting budget.

What we need from you

Six things to get started.

  • Admin access to your Facebook page, Instagram and Ads Manager
  • Your logo, colours and any photos or videos you have
  • Your services, prices (or price ranges) and common questions
  • Your calendar, so calls can be booked into it
  • A domain name for the website (we can help you buy one)
  • One person on your side who can approve things quickly
Questions

Things clients ask us.

Will people know they are talking to AI?

The assistant and the voice agent are friendly and clear. We set them up to be honest that they are assistants, and to pass anything they cannot answer to your team.

Can I change what the assistant says?

Yes. Its answers come from a knowledge base inside your CRM. You can edit it, and the assistant uses the new facts within minutes.

What if a lead does not pick up the call?

The lead is still in your CRM with everything they wrote in the chat and the form. Your team can see it and follow up.

I already have a website. Do I need a new one?

Not always. On the kick-off call we look at your site. If it can do the job, we connect the assistant to it instead.

Who owns the accounts and the code?

You do. Your ad accounts, pages and website code are in your name from day one. Your CRM data belongs to you. You also get a handover pack, so your team can run the system without us.

Does this replace my sales team?

No. It does the slow work before the meeting: answering, booking, calling and preparing. Your people do the meetings and close the deals.

Next step

Start with a 30-minute kick-off call.

We look at your business, your ads and your website. Then we tell you exactly what we will build first.

  1. You read this proposal and send us your questions.
  2. We have a 30-minute kick-off call and agree what to build first.
  3. We send you the final plan and dates.
  4. Work starts in week 1.
CompanyProb N Tech
OfficeFaisalabad, Pakistan
Reply timeWithin one business day